Job Description: Safety Administrative Assistant

Hourly Pay: $17.00

Job Type: Full-time, Day Shift

Job Summary:

Under general supervision, the Safety Administrative Assistant will perform a variety of specialized administrative and office support functions. The ideal candidate will be proficient in Microsoft software such as Excel, Word, and Access, possess excellent organizational skills, and have a high school diploma.

Skills Required:

• Proficiency with Microsoft software such as Excel, Word, Access, and other standard software.

• Proficiency with Ten Key.

• Ability to type 30 WPM accurately.

• Excellent organizational skills.

• Detail-oriented and able to prioritize tasks.

• Knowledge of office administration practices and procedures.

• Comprehensive understanding of sound business communication.

• Excellent oral and written communication skills.

• Knowledge of current technologies with the ability to comfortably research and understand terminology.

• Ability to work individually or in a team environment.

• Knowledge of record-keeping, filing, and purchasing practices and procedures.

• Ability to safely and legally operate a motor vehicle based on state and local requirements.

Essential Job Functions:

• Perform technical and administrative work in support of the department's core functions and processes.

• Generate and formulate reports and records.

• Data entry and software support as required based on company, customer, and project demands.

• Interact with other employees on technical and/or sensitive matters.

• Design, organize, and maintain specialized forms, records, reports, files, and logs to support work processes in the areas of assigned responsibility.

• Design, develop, and maintain spreadsheets requiring data interpretation.

• Create, maintain, and update files indexes.

• Perform research for purchasing designated office supplies, equipment, materials, and/or services; obtain and prepare requisitions and purchase orders.

• Schedule meetings and prepare and/or assemble meeting materials from rough notes, drafts, dictation, or oral instructions.

• Type, format, edit, revise, proofread, and print reports, correspondence, technical charts, tables, and other specialized materials ranging from routine to complex.

• Perform other administrative support functions for supervisors and staff.

• Copy, compile, and distribute reports, documents, and other materials.

• Serve as a backup to the communication technician.

• Support the Safety Manager with project management tasks on various projects.

Additional Requirements:

• Organize and set priorities while taking the initiative to exercise sound independent judgment within areas of responsibility.

• Prepare clear, accurate, and concise records and reports.

• Use tact and discretion in dealing with sensitive issues.

• Establish and maintain effective working relationships with all employees.

If you meet the requirements and are interested in this position, please submit your resume for consideration. We look forward to hearing from you.